Associate Director of Enrollment Management
  • Admissions
  • Enrollment Management

The Chestnut Hill School, Chestnut Hill, MA

Accredited by AISNE

Position: Associate Director of Enrollment Management

Supervisor: Director of Enrollment Management

Institutional Background

The Chestnut Hill School, founded in 1860 and located in Newton, Massachusetts, is a co-educational, independent school educating students from Beginners (age 3) through Grade 6. The School lives its commitment to  academic excellence, diversity and community, recognizing that these inextricable values are required to optimize learning, a sense of belonging, civility, and compassion. CHS graduates stand up for their beliefs, express their thoughts, and care about the rights and feelings of others. We welcome applications from  individuals who are willing to join a  warm, inclusive, and joyful school community and able to contribute to the fulfillment of our mission.

Position Description

The Associate Director of Enrollment Management works closely with the Director of Enrollment Management in support of all admissions functions as well as in the management of student registration and all student data and records as the Registrar.

The Associate Director of Enrollment Management will:

  • Support the mission of the school.
  • Build strong working relationships with all constituencies of the school: all staff, families, administrators and colleagues at other schools.
  • Support daily operations of the Admission Office, including conducting tours and interviews with  prospective families and responding to applicant inquiries.
  • Provide a warm and welcoming point of contact for all families interested in CHS.
  • Complete written documentation regarding each prospective family and assess feedback of applicant families.
  • Work with the Director of Enrollment Management to create statistical reports that reflect an understanding of admissions, marketing and strategy.
  • Work with the Director of Enrollment Management to plan, implement, and assess marketing strategies for CHS.
  • Work with the Director of Enrollment Management to manage financial aid applications and serve on the financial aid committee.
  • Work with the Director of Enrollment Management to develop a relationship with all family volunteers for admission events and host families.
  • Serve on all admission committees.
  • Represent CHS at various recruiting events, fairs and open houses.
  • Work with the Director of Enrollment Management to create systems to chart all admission and attrition.
  • Respond to requests for school records.
  • Maintain family, faculty, and student databases (including but not limited to comments and attendance), ensuring accuracy and developing systems that meet strategic objectives of the school. Oversee related data entry, including DASL and similar associations, for CHS.
  • Prior experience with applications such as Ravenna, inResonance or FileMaker Pro is helpful, though a willingness to approach learning new databases with humor and grit is essential.
  • Oversee posting of student grades and comments.
  • In conjunction with Academic Dean and Executive Assistant and Manager of Technology, help implement a plan for coordinating parent-teacher conferences.
  • Support Executive Assistant with placement document preparation and related workflow.

Requirements for the position:

  • Bachelor’s degree
  • High-energy and enthusiasm about working in an academic atmosphere and with young children
  • Highly developed organizational skills
  • Prior experience in education, technology, and/or admissions
  • Flexibility as the ebbs and flows of the admissions season shift workload.
  • Dedication to a high level of confidentiality
  • Exceptionally capable in both written and oral communication
  • Technologically savvy.
  • Proven success at working collaboratively and efficiently on a creative and goal-oriented team
  • Able to make quick decisions, take initiative, and prioritize tasks
  •  Passionate about the mission and vision of the school
  • Warm and personable with a good sense of humor, considerable patience, and an ability to smile even during a busy admissions season.

Core competencies:

Equity and inclusion

Employee lives the stated mission of the school, and values and respects diversity in all facets of school life. Employee promotes equity and inclusion in work with students, families, and colleagues.

Collaboration

In keeping with Chestnut Hill School’s commitment to a strong community, employee exemplifies cooperation and collaboration, demonstrates leadership when necessary, is a supportive team member when needed, and assists others to ensure deadlines and goals are met.

Communication

Employee exercises clear, constructive, and appropriate communication with students, colleagues and administration in written and verbal communication.

Critical observation and problem-solving

Employee shows ability to not only gather information but to also interpret, analyze, and suggest next steps based upon data. Employee assesses problems and utilizes all available resources to resolve challenges through proper channels.

Qualified candidates should send their cover letter and resume to employment@tchs.org to the attention of Elisa Lellios, Director of Enrollment Management. Please put "Assoc Dir of Enrollment Management" in the subject line.