Auxiliary Programs Coordinator
  • Auxiliary Programs

Belmont Day School, Belmont, MA

Accredited by AISNE

Belmont Day School is looking for a full-time, non-exempt, benefits-eligible Auxiliary Programs Coordinator to work in support of the programs that the Departments of Summer, After School and Enrichment Programs deliver.  This position will combine 50% summer support and 50% school year support, which will include direct work with children.

Responsibilities For School Year:

  • Work in support of Director to administer school year programs
  • Distribute, collect and verify staff paperwork
  • Coordinate After School and Enrichment five days a week, including direct work with students
  • Support staff hiring and management, including staff meetings, trainings, etc
  • Manage contracts, blog, and special events
  • Facilitate curriculum and structure of programming with Director
  • Database administration including some registration and payments
  • Lead intermittent trips off-site as necessary including but not limited to vacation camps
  • Organize all aspects of offsite programming and special events including booking transportation and venues.
  • Perform additional duties as required.

Responsibilities For Summer:

  • Work in support of Director to administer all summer programming
  • Database administration through CampMinder
  • Support staff hiring
  • Distribute, collect and verify staff paperwork
  • Provide customer service support for summer families:  reach out to families as necessary, answer basic questions, direct families to correct persons as needed
  • Track spending against budget accounts
  • Assist with preparation and on-site visits for board of health camp licensing and American Camp Association Accreditation.
  • Book venues for summer travel program
  • Coordinate transportation
  • Assist with difficult conversations with parents, campers, and staff.
  • Alongside Director of Summer Programs, plan and run weekly staff and admin meetings.
  • Perform additional duties as required.


  • Experience at a senior level and a demonstrated passion for summer and auxiliary programs
  • Supervisory or leadership experience in recreational education
  • A bachelor’s degree


  • Experience and a passion for working with children of all ages
  • Humor, energy, and a delight in working with youth communities
  • A desire to work in a collaborative and team-based environment
  • Excellent communication, oral and written
  • Organized and resourceful problem solver
  • Proficient in Microsoft Office and Google drive suite of programs.
  • Experience working with database programs
  • Comfortable with and interested in learning new technology
  • Takes initiative and ownership of work in an office setting
  • Ability to prioritize multiple projects at once
  • Experience with budget tracking
  • Familiar with customer service support for families
  • Flexibility to work in changing and dynamic situations
  • Knowledge of elementary age students and their needs

Position Details:

  • Start date:  As soon as possible
  • 12-month year-round position
  • School year: hours are 10 a.m. – 6 p.m./Summer: hours are 8 a.m. - 4 p.m.
  • Excellent benefits package including health, dental, vacation, membership in swim and tennis club, and summer and vacation camp abatement for school-aged children
  • Requires work during summer, February and April vacations


Please submit a cover letter specific to this position along with a resume to