Director, Facilities

Tabor Academy, Marion, MA

Accredited by NEASC

Director, Facilities 

Tabor Academy, a selective independent coeducational boarding and day school of 515 students in grades 9-12, located on 87 acres of waterfront property on Sippican Harbor in Marion Massachusetts, is seeking a Director of Facilities who will be an experienced visionary leader with exceptional skills in managing people, projects and budgets.

 Summary: The Director provides administrative, management, technical and proficiency within a complex and demanding residential and educational environment for all Plant Operations including building and grounds maintenance; new building construction and capital projects; energy management and sustainability; security and safety programs; resource and budget management; client relations and compliance with all applicable laws and regulations. Tabor Academy seeks a leader who will work collaboratively to create unparalleled customer service by all facilities staff, ensuring that the thousands of annual visitors experience the unique splendor and remarkable beauty of our campus and facilities.

Reports to: Associate Head of School, Finance & Operations, Chief Financial Officer

Responsibilities:

  • Plan, schedule and supervise regular and preventative maintenance and repair of campus buildings and grounds
  • Oversee the operation and accuracy of an assets database for customer service work orders and preventative maintenance, preferably SchoolDude Assets Essentials; monitor system so that work is prioritized effectively and completed in a reasonable timeframe to internal customers’ satisfaction
  • Provide management to Facilities staff and contracted service providers including implementation of policies, guidelines and processes to improve performance; mentor and support facilities staff providing inspirational, clear and regular direction
    • Collaborate with Human Resources on hiring practices, annual performance evaluation and discipline of all direct reports and staff within the department
    •  Training and development of staff
  • Advise School Leadership on facilities projects, schedules, energy and sustainability programs, and enterprise risk; ensures effective, constant communication within the school community of all maintenance projects and related safety concerns
  • Oversee the maintenance of blueprints, specification, and operation/maintenance manuals for all buildings, systems, and equipment on campus in an organized manner
  • Work closely with Associate Head for Faculty and School Affairs on housing moves and required residence improvements for residential and newly hired faculty each summer; to include establishing and ensuring compliance with guidelines for employee residence maintenance
  •  Project Management and Budgeting responsibilities including:
    •  Manage external and internal labor, vendors, and costs within the approved budget; develop and monitor annual operating and capital budgets
    • Utilize a competitive RFP process for all vendor contracts to ensure fiscal responsibility
    • Review and approve invoices to confirm that payments are made in accordance with contractual agreements
    • Select, retain, and manage all facilities and building independent contractors and consultants as required to improve resource management, performance, and cost management
    • Work effectively with town, county and state officials to obtain proper licensing, permits, certificates, etc.
  • Procurement; work with Finance to negotiate and manage vendor agreements
  • Collaborate with the Director of Auxiliary Initiatives to provide support for all auxiliary functions
  • Oversee environmental, health and safety programs including:
    •  Energy, power, climate management and sustainability; manage all energy systems and develop plans to improve energy management and sustainability to improve student and faculty academic and residential environment; develop and manage relationships with energy vendors, to include negotiating and managing future energy contracts; develop sustainable energy programs with alternative energy providers and manage sustainable recycling programs.
    • Testing Infrastructure: Test and maintain energy, safety, and power critical systems
    • Back-up Energy and Power Management Systems; ensure reliable back-up energy and power management system is operational
  • Compliance
    • Work effectively with town, county, and state officials to obtain licenses and permits, as required
    • Ensure compliance with local, state, and federal regulatory requirements, including ADA, building occupancy, OSHA work safety, and fire safety
    • Oversee inspections of all building systems as needed for compliance (boiler, fire alarms, elevators, etc.)
  • Campus Safety
    • Work closely with IT and Security to ensure building entry systems and locking mechanisms across campus are working properly
    • Other duties as assigned

 

Required Knowledge, Skills and Abilities

  • Demonstrated success in timely, efficient project management and budget oversight
  • Exceptional management and organizational skills necessary to effectively manage people, projects, and budgets
  • Superior communication and interpersonal skills; demonstrated ability to manage, motivate, mentor, communicate clearly with all levels of staff and trades people
  • Knowledge of all phases of physical plant operation, maintenance, and repair, planning, scheduling, management and administration of the plant
  • Strong knowledge of skilled trade work requirements, including, plumbing, electrical, and carpentry, HVAC, masonry, roofing, and other building systems, preferably Massachusetts licensure
  • Ability to read architectural plans and interpret building codes
  • Experience developing and monitoring operational budgets as well as creating cost estimates
  • Ability to balance multiple competing projects on a daily and weekly basis
  • Working knowledge of a broad range of building infrastructure systems, with specific experience with and knowledge of energy and sustainability management systems
  • Knowledge and experience with state and local safety, fire, construction and public access
  • Appreciation and demonstrated an understanding of Tabor Academy’s mission and values and educational purpose; ability to adapt behavior to function effectively in the school’s culture
  • Prior experience working in an educational setting; either in private, public, secondary, college or university environment is preferred

Minimum Qualifications

  • Years of Experience – 10+ years relevant management, engineering, facilities, buildings, and grounds experience in a Boarding School or University setting, or comparable complex facilities and client-oriented environment
  • Education – Bachelor's Degree in construction management, engineering, architecture or related field of education
  • Working knowledge of building and environmental codes and standards
  • Must be fit to respond to emergency situations, both mentally and physically
  • Willingness to provide 24-hour emergency on-call service
  • Possess a valid driver’s license

Physical Requirements

  • This position is required to lift up to 50 pounds
  • While performing the essential functions of this job, the employee is regularly required to stand, crouch, sit, bend, stretch, climb and crawl
  • The specific vision requirements include close vision, distant vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus in dimly lit areas
  •  Reasonable accommodation may be considered so long as the employee can perform the essential functions of the job
  • Ability to work in hot and cold environments

 

This is a full-time, year-round, exempt position.

  • Buildings and Grounds
  • Facilities
  • Facilities Manager
  • Full-time