Director of Finance and Operations
  • Administrative
  • Finance
  • Operations

Fay School, Southborough, MA

ACCREDITED BY AISNE

For July 2019

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Founded in 1866 and located in Southborough, Massachusetts, Fay School is an independent, co- educational day and boarding school serving 475 students in Kindergarten through grade nine, with a boarding program in grades seven through nine. The Early Learning Center at Fay School serves children age 2 years 9 months through 5 years. The School’s main campus of 30 acres is comprised of academic buildings, dormitories, and athletics fields. A separate 36-acre athletic campus is located a few miles away.

The mission of Fay School is to educate each child to his or her full potential through a broad, balanced, and challenging program that establishes a solid foundation for a productive and fulfilling life.

The School completed a comprehensive strategic planning process in 2016. The resulting 2020 Strategic Plan identifies priorities in five key areas: Enrollment, Marketing, Program, Access, and Financial Sustainability. The implementation of these strategic initiatives is supported by a campus master plan and a strategic financial plan. The School’s annual budget of $25M reflects an annual fund that raises over $1.5M, auxiliary program income of $1.2M, and investment income from a $50M endowment. During the past ten years, the School has increased student enrollment, achieved net tuition revenue and financial aid goals, and favorably restructured its debt.

The Position

The Director of Finance and Operations leads an experienced team of professionals in the Business Office, Health Office, Facilities department, and Auxiliary Programs. He or she serves as a member of the senior leadership team and works closely with the Head of School and the Board of Trustees’ finance and investment committees to advance the School’s strategic priorities. Essential responsibilities of the position include:

Management of the School’s Finances

  • Monitoring and adapting the School’s strategic financial plan to ensure short-term stability and long-term sustainability
  • Preparing financial reports and modeling to inform decisions about enrollment management, advancement, alternative revenue development, and other operational matters and strategic initiatives
  • Managing all Business Office operations, including school-wide budgeting and accounting, financial analysis, payroll, human resources, risk management, and benefits administration
  • Evaluating and improving financial systems, controls, and procedures
  • Managing the School’s relationships with financial institutions, legal counsel, and independent auditors
  • Ensuring compliance with applicable accounting procedures and standards and overseeing the annual audit process
  • Ensuring timely and accurate filing of all required financial reports in accordance with relevant regulatory standards and requirements
  • Monitoring debt covenants and obligations
  • Conducting salary benchmarking
  • Overseeing the School’s financial aid program

Oversight of School Operations

  • Supervising budgeting, management, and ongoing operations of Facilities, Auxiliary Programs, and the Health Office
  • Coordinating with architects, contractors, and the Facilities Committee to ensure successful completion of campus building projects
  • Overseeing the implementation of safety and security policies and procedures, and regularly reviewing and updating the School’s crisis management plan
  • Overseeing the School’s staff evaluation process and ensuring completion of annual performance reviews for all staff members
  • Managing the School’s relationship with its dining services contractor
  • Working with the Head of School to maintain positive relationships with the School's neighbors and the Town of Southborough

Senior Administrative Functions

  • Collaborating with the Head of School, other senior administrators, and legal counsel to develop, review, and update School policies
  • Attending Board meetings, serving as liaison to the Board’s Finance, Investment, and Facilities Committees, and coordinating closely with the Board Treasurer
  • Maintaining appropriate professional memberships and representing the School at relevant meetings and conferences

Qualifications

The Director of Finance and Operations must have at least ten years’ financial management and administrative experience. An MBA or Master’s degree in finance, accounting, or a related field is preferred; familiarity with independent school operations is desired. The Director must be able to think analytically and strategically and should have excellent oral and written communication skills, organizational skills, and attention to detail. He or she must be skillful in collaborating with different teams and departments, building consensus, and resolving complex problems quickly, creatively, and independently.

The Director should be able to interact effectively in a culturally diverse community of parents, students, faculty, and staff and be able to communicate financial concepts to a range of audiences. He or she must be committed to modeling and upholding the highest professional standards and must consistently demonstrate discretion, fairness, respect, and integrity.

Fay School seeks candidates who will reflect and enhance the racial, ethnic, cultural, and gender diversity of our school community. Interested candidates should send a cover letter and resume via email with the subject line “Director of Finance and Operations” to fayjobs@fayschool.org.

Fay School is an equal opportunity employer and does not discriminate on the basis of race, color, religion or creed, national or ethnic origin, gender, gender identity, sexual orientation, genetic background, age, disability, or military service in its hiring, employment, or other programs and activities.