Director of Auxiliary Programs
  • Auxiliary Programs

Meadowbrook School of Weston, Weston, MA

Accredited by NEASC

Meadowbrook School

Located on a beautiful 30-acre campus, the Meadowbrook School of Weston is a co-educational independent day school for students in grades junior kindergarten through eight. The school’s mission is to know, love, and challenge every child. Meadowbrook provides its students with a solid academic and personal foundation for future success in a caring and joyful educational environment that reflects a proud tradition of excellence and a commitment to innovation.

Quick Facts

Founded: 1923

Enrollment: 320

Grades: JK-8 (Day)

Gender: Coed

Faculty & Staff: 80


At Meadowbrook, the school's mission guides the community every day, in all that they do.

"We know, love, and challenge every child. Together, as a diverse community with high academic, ethical and social standards, we nurture character, promote confidence, inspire creativity and foster critical thinking skills as we guide each child's journey in the pursuit of excellence."


Statement of Diversity and Inclusion

Meadowbrook maintains a strong commitment to diversity and inclusion as defined in the following statement:

“We embrace our students, faculty and families in all their diversity, which we broadly define as race, gender, age, ability/disability, ethnicity, culture, religion, nationality, family structure, sexual orientation, gender identity and expression, and socioeconomic class, among other characteristics that contribute to each person’s full identity. 

We cherish and respect individual stories, strengths, weaknesses, voices, and backgrounds. We examine and question our methods and narratives in order to grow individually and as a community. This is an ongoing, dynamic journey that we take together. We believe that only through such a community can we know, love, and challenge each child."

Meadowbrook Auxiliary Programs

Meadowbrook Day Camp

For over 60 years, Meadowbrook Day Camp has offered group-centered programs that encourage friendship and teamwork. The two-week sessions give children entering K-7th grade the opportunity for personal growth through new challenges and activities, and most importantly, FUN!


At Mazemakers summer camp, creativity, choice, challenge and community are valued above all else to create an exciting and dynamic learning environment. Campers choose from a number of courses including computer game design, art, digital photography and science.

Additional Summer Programs

Meadowbrook also offers a variety of specialty programs as well as a Teen Leadership Program.

After School and Enrichment Programs

The Meadowbrook After School Program was developed more than 20 years ago and provides a seamless transition from regular school hours. The After School Program offers its students a balance of structure and free play with a strong emphasis on project-based learning. Meadowbrook students can also sign up for afternoon enrichment offerings that change with each season

Position Description: Director of Auxiliary Programs

Summary Description

Reporting to the Director of Enrollment Management, the Director of Auxiliary Programs is responsible for strategic planning, operations, market development, program design, promotion, budgeting, monitoring, and evaluation of all Meadowbrook Auxiliary Programs including summer camps, after school programs, transportation/bus coordination and the rental of Meadowbrook facilities.

Essential Functions and Key Objectives

Strategic Program Development

Build vibrant programs that achieve annual and long-term net revenue growth targets, support the school’s mission and program, and build Meadowbrook’s market exposure.

  • Collaborate with school leadership, administration, and faculty to ensure all auxiliary programs align with and support Meadowbrook’s mission and philosophy
  • Design, enhance, and expand program offerings that align with our long-term strategic auxiliary programs vision and financial objectives
  • Continually explore innovative opportunities for leveraging the intellectual and physical assets of the school
  • Continually explore innovative opportunities for supporting school admissions and building the school’s exposure in the independent school market
  • Annually seek and analyze input from participants and staff regarding the quality of their program experience
  • Seek to identify partnerships that may enhance auxiliary program potential

Program Management

Ensure that program participants have a safe and positive experience such that they return and/or recommend our programs to others.

  • Oversee and manage all auxiliary programs including but not limited to:  Meadowbrook Day Camp, Mazemakers, after school programs, transportation/bus coordination and facility rentals
  • Provide an appropriately safe, caring, and enriching environment for all auxiliary program participants
  • Establish routines, provide positive guidance, and enforce policies and procedures, including disciplinary policies, in accordance with Meadowbrook’s stated values
  • Provide ongoing training, supervision, support, and professional development of all faculty and staff of auxiliary programs
  • Develop and oversee all safety and health protocols in coordination with school risk management plan
  • Oversee all aspects of campus rentals by creating policies, protocols and procedures for facilities usage and pricing for all events and programs on Meadowbrook’s campus beyond the regular school day

Financial Management

Ensure that the Auxiliary Programs’ financial performance meets or exceeds budgeted expectations. 

  • Prepare an annual budget covering all aspects of program revenues and expenses to ensure profitability
  • Monitor revenues and expenses on a monthly basis, and in accordance with budgetary restrictions, for bottom line performance across all programs
  • Provide the Business Office with all the information necessary to complete the financials in an accurate and timely manner
  • Work with individual program directors to ensure profitability of their programs
  • Establish appropriate compensation for all auxiliary program employees in coordination with the Chief Financial Officer and Human Resources

Marketing, Communication, and Recruitment

Effectively promote the programs so as to achieve the enrollment and revenue targets. 

  • Working closely with Director of Enrollment Management, set appropriate enrollment and revenue targets each season
  • In coordination with the Communications and Marketing department, develop and implement a comprehensive marketing strategy for all auxiliary programs
  • Ensure that all auxiliary programs have an effective and accurate internet presence including website, social media, and digital marketing
  • Plan and coordinate the publishing and advertising of program catalogues, brochures, and schedules
  • Manage all public relations and marketing initiatives including open houses, mailers, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants
  • Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community
  • Serve as primary recruiter to all programs and manage the activities of others charged with recruitment
  • Work closely with the Admissions Office to identify and follow-up with participants who have strong potential to convert to Meadowbrook student prospects
  • As appropriate, accompany Admissions Office staff to regional marketing events and receptions

Administration and Operations

Ensure that the administration of the programs is efficient and effective.

  • Oversee registration for all auxiliary programs
  • Ensure the auxiliary programs database is accurate and comprehensive
  • Prepare reports for, and communicate with, Meadowbrook leadership to ensure awareness of auxiliary program performance
  • Execute and oversee all contracts related to programs
  • Serve as a member of the Crisis Management Team
  • Ensure that all auxiliary programs are in compliance with all applicable regulations of licensing and governing entities

Human Resources

Hire and manage to build a stable, effective, customer-focused team.

  • In collaboration with HR and program directors:
    • Recruit, hire, and train all Meadowbrook auxiliary program employees
    • Ensure that all necessary and required employment forms, including background checks, are completed and on file
    • Coordinate and communicate payroll as needed
  • Coordinate and conduct annual performance evaluations of all auxiliary programs personnel

Other Duties

  • Participate in special assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.)
  • Perform other duties as assigned by the Director of Enrollment Management

 Desired Qualifications

Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. Successful candidates will have the energy and ambition to manage and develop Meadowbrook’s Auxiliary Programs to the highest degree of educational excellence. They will be organized, attentive to detail, and motivated by authentic interest in the experience of the participants in the programs.

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform essential functions of the job:

  • 5-7 years of summer/auxiliary program experience or equivalent
  • 3-5 years of progressively responsible experience managing summer/auxiliary programs or equivalent
  • The ability to think strategically in developing, enhancing, and refining summer/auxiliary programs in the broader context of a mission-driven independent school
  • Bachelor’s degree required
  • A high level of integrity and an extraordinary work ethic
  • A love of children
  • Strong financial acumen with demonstrated ability to develop and manage a budget
  • Excellent project management and organizational skills
  • Expertise in marketing summer or similar programs using a variety of technology resources including social media
  • Well-developed collaborative work style; ability to interact with employees at all levels of the community
  • Ability to understand youth development programming, applicable regulations/laws, trends, best practices and new developments in the field
  • A creative self-starter who brings wisdom, perspective, confidence and excellent problem solving skills to the position
  • A strong cultural competency and ability to work with a diverse community
  • Knowledge and skill to negotiate and manage contracts
  • Excellent oral and written communication skills
  • Strong analytical skills with the ability to quickly and regularly adjust strategy based on the School’s needs
  • An independent and strategic thinker capable of understanding the full scope of projects while seeing individual tasks through to completion
  • Experience with Microsoft Office products, Google applications, database management, website development, and digital media
  • A positive outlook, and a sense of humor

 Notice of Non-Discrimination Policy

The Meadowbrook School is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, sex, age, disability, sexual orientation, familial or marital status, or any other characteristic protected from discrimination under state or federal law. We welcome candidates who will increase our diversity.

To Apply

Auxiliary Services Organization (AUXS) is acting on behalf of the school to recruit candidates for this position. Candidates should apply online at…

Your online application should include:

  • Cover letter addressed to:
    • Meadowbrook School
    • RE: Director of Auxiliary Programs
  • Resume or CV
  • 3 Professional References


Thank you for your interest in this role. You will be contacted upon receipt of your submission.