Office Administrator
  • Administrative

Phillips Academy, Andover, MA

Accredited by NEASC

The Office Administrator represents the Office of the Head of School as a first point of contact for trustees, faculty, staff, students, parents, alumni, and campus visitors.  Provides administrative support for the Associate Head of School for Equity, Inclusion, and Wellness and the Special Assistant to the Head of School.  Supports the mission of the Head of School and maintains the office environment. 

The Office Administrator is responsible for managing four budgets as well as the coordination of meetings and events.  Primary coordinator of the three trustee dinners held in conjunction with annual fall, winter and spring trustee meetings. Attend full board session segments of the trustee meetings and produce the minutes.

The Office Administrator is the primary manager of the trustee resource, BoardEffect Trustee Portal.  On this platform the Office Administrator will:

  • Post board meeting materials and maintain Directory, Committee Workrooms, Resource Library and Trustee Information sections.
  • Educate new trustees and their staff on use of the portal
  • Work with BoardEffect organization to tailor the portal to meet academy needs and stay current on BoardEffect’s software refinements.
  •  Establish schedule for submission of board reports by senior administrators and gather draft board reports for review by the Head of School.

Build and curate the digital files of the Office of the Head of School and the trustees and transfer them to the Academy archivist on an annual basis.  Work closely with the archivist, communications department, audio-visual team, and technology to gather records of the Head of School for the archives.  Order furniture and supplies for office and members of the Head of School team. 

 

The ideal candidate will have a Bachelor’s degree as well as a minimum of five years full-time administrative experience working in a fast-paced professional setting.

 

Excellent attention to detail is essential.  High level of communication and organizational skills.  Cultural competency that reflects and supports the inclusive and diverse academy community. Capacity to work cooperatively with faculty, staff, students, alumni, and parents.  Ability to enlist, coordinate, and build teams with people on and off campus.  Self-motivation with the ability to prioritize, take initiative, and work independently with minimal supervision.  Proficiency in all aspects of the Office 365 suite and proven ability to learn additional software applications (Qualtrics, BoardEffect, and others). 

 

This is a full-time, non-exempt staff position with full benefits. 

If interested apply online at:  http://www.andover.edu/employmentopportunities

 

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.”  The ideal candidate supports the inclusive and diverse nature of the community.  Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.