Director of Facilities

Shore Country Day School, Beverly, MA

Accredited by AISNE

Department: Maintenance                                                                                         

Title: Director of Facilities

Hours: 7:00 AM to 4:00 PM (Monday – Friday) On-Call 24/7 for emergencies some nights and weekends as needed.

Salary and Benefits: Competitive                                        

Supervisor: Director of Finance and Operations

Job Summary:  The Director of Facilities is responsible for the overall care and upkeep of the school’s buildings, grounds, furniture, vehicles, and equipment. The Director is also responsible for creating an exceptionally designed team, that promotes teamwork and meets the evolving needs and expectations of the school. Ensuring the maintenance team is proactive, productive, professional, courteous, cost-effective, and efficient is expected. The Director must ensure optimal use of personnel and resources at all times. The Director is expected to develop short- and long-term plans for campus planning and projects each summer. Also expected are analysis, monitoring, management, and development of facilities and capital budgets. The Director of Facilities will be required to upkeep the maintenance yearly calendar and document appropriate policy and procedures.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prepares, presents, and manages a facilities budget, ensuring major expenses are rebid every 3 years with 2 bids minimum
  • Ensures all work orders are completed efficiently and in a timely manner
  • Maintains the Maintenance Calendar with daily & weekly tasks, yearly projects, important dates, expiration dates, equipment maintenance schedules, time off and other items as appropriate
  • Provides support to Event Coordinators to ensure facilities are prepared as requested and optimize maintenance team schedules as it relates to special events
  • General project management – Inspects new construction, repair work, projects, equipment, work orders, daily maintenance, and supplies for the purpose of ensuring that jobs are completed efficiently; specifications for major capital improvements are within local/state/federal regulations; and approving inspection reports and payment requests
  • Participates in professional development via meetings, workshops, and seminars for the purpose of conveying and/or gathering information required to perform functions.
  • Ensures the Head of School’s Security Plan and Protocols are executed effectively
  • Develops and ensures proper documentation for keys, security cards, passwords, codes etc.
  • Develops documented Policy and Procedures for material tasks within department (making changes in security systems and HVAC systems, SchoolDude Management, Emergency Drills, etc.)
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit
  •  Performs personnel functions (e.g. interviewing, evaluating, supervising, disciplinary actions, incident documentations etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget
  •  Presents information for the purpose of communicating information, gaining feedback and ensuring adherence to established internal controls  
  • Recommends new hires, promotions, termination, and training for the purpose of maintaining staffing needs and productivity of the work force
  • Researches new products, laws, regulations, etc., for the purpose of recommending purchases, contracts, and maintaining best practices in all areas of facilities management
  • Ensures proper OSHA policies and procedures are followed
  • Ensures team maintains all proper certifications and trainings
  • Establishes and follows preventative maintenance schedules as well as identifies and attends to unscheduled maintenance and repair requirements
  • Regularly inspects buildings, mechanical areas, and grounds to ensure they are in keeping with Shore maintenance standards and life safety requirements
  • Serves as a member of the Safety Committee
  • Responsible for snow removal and coordinating snow removal plan and timeline with the Head of School

Qualification Requirements: 

  • Minimum of bachelor’s degree in a relevant discipline, such as engineering or management preferred; contractor license, and/or an equivalent combination of progressively responsible experience and training
  • Minimum of five to ten years progressively responsible experience managing facilities in a school or similar campus environment
  • Demonstrated record of successfully working with internal and external service providers to achieve proactive, timely, efficient, high-quality maintenance, repair, renovation, and construction work
  • High degree of integrity and trustworthiness along with strong administrative/leadership experience, ideally in managing contractors and buildings and grounds personnel 
  • Must be able to successfully plan, monitor, evaluate, and coach team members as related to their day to day tasks and job responsibilities
  • Ability to handle multiple priorities simultaneously; solutions-oriented and industrious problem solver
  • Tactful, skillful oral and written communicator with a positive and optimistic attitude
  • Professional demeanor across a variety of setting and audiences
  • Understanding of facilities systems such as mechanical, electrical, and HVAC
  • Knowledge of standard practices, materials, tools, and terminology of facilities trades, such as carpentry, masonry, grounds/landscaping, and housekeeping
  • “Player-Coach” who is adept at managing people and complex projects, but also willing/able to lead by example, with a strong work ethic and able to perform routine maintenance tasks and use basic equipment, machinery, tools, and materials as needed
  • Computer proficiency to include use of e-mail, word processing, spreadsheets, and computerized facilities management systems
  • Strong quantitative and analytical skills, including managing, analyzing, and projecting capital and operating budget; ability to visualize big picture, attend to detail and achieve results
  • Ability and willingness to work a flexible full-time schedule, including evening and weekends
  • Must be able to lift up to 50lbs on a regular basis
  • Ability to research changes to codes and laws that may affect the school’s policies and procedures
  • A valid driver’s license is required in order to operate school trucks and other vehicles when called upon 

Work Environment: The work environment characteristics described here are representative of those an employee might encounter while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job, unless those accommodations would impose an undue hardship upon the school. 

While performing the duties of this job, the employee regularly works near moving mechanical parts and is regularly exposed to fumes or airborne particles and toxic or caustic chemicals. The employee will be provided with and trained to use personal protective equipment for any job that it may be required. The employee frequently works in high, precarious places and is frequently exposed to vibration, works outside exposed to hot, cold, wet and/or humid conditions. The employee also has to ascend and descend stairs and may be exposed to loud noise levels for some job tasks that are assigned.

If an offer of employment is made, hiring is contingent upon successful completion of a Post Offer/Pre Employment physical exam which will include testing for illegal drug use.

  • Facilities
  • Operations and Facilities